SPENDING-PLAN EXCEPTION APPROVAL FORM - UNSUPPORTED EXPENSE
Purpose:
This form documents approval from the Regional Center Case Management Team when a purchase request, invoice or bill is received for services or supports not explicitly outlined in the current Spending-Plan. Since the Financial Management Service (FMS) is authorized to pay only for services specified in the Spending-Plan, this approval ensures compliance and reduces audit risk. Each individual expense not covered or clearly identifiable in the Spending-Plan must be formally approved using this form, or alternatively, the Spending-Plan should be updated to include the new service/support via a Spending-Plan Change.
This form documents approval from the Regional Center Case Management Team when a purchase request, invoice or bill is received for services or supports not explicitly outlined in the current Spending-Plan. Since the Financial Management Service (FMS) is authorized to pay only for services specified in the Spending-Plan, this approval ensures compliance and reduces audit risk. Each individual expense not covered or clearly identifiable in the Spending-Plan must be formally approved using this form, or alternatively, the Spending-Plan should be updated to include the new service/support via a Spending-Plan Change.
Approval forms will only be accepted from Regional Center case managers.
If the client or the Regional Center decline to proceed with a spending-plan change, the Regional Center case manager will need to submit this form for each invoice or purchase request received that is not clearly identified in the spending-plan.