“A good invoice gets a good payment.”

 

To help ensure your invoice gets paid promptly, formatting it professionally is key.

 

First, include your business information at the top of the page – your company name (or your name), address, contact details, etc. This establishes your legitimacy and allows the client to easily get in touch if needed.

 

Second, include an invoice number for your records. Number invoices sequentially to keep track of payments. Also include the invoice date, the client’s billing address and any reference numbers like client ID numbers, account numbers, and service codes.

 

Third, clearly state the services or goods provided, including details like item descriptions, unit prices, quantities, and total costs.

For example:

Website redesign

1. Project management: $2,000
   
2. Wireframing (10 hours): $1,000
   
3. UI design (15 hours): $2,500
   

 

Finally, include a clear total amount due. For example, “Total Due: $5,500”. Make this stand out by using a larger font size, bolding, or placing it in a box.

Following these steps will result in a highly professional invoice that provides the necessary details for your clients while optimizing the chances of on-time payment. Your cash flow and business will thank you!

 

Details to Include on Every Invoice

 

To increase the likelihood that your invoice gets paid promptly, include all necessary details.

Customer Information

List your customer’s full name and address. Include a point of contact, billing email address, and phone number.

 

Invoice Number

Assign a unique invoice number to help you and your customer keep track of the invoice and for easy reference in any correspondence.

 

Date of Invoice

The date you are sending or emailing the invoice to your customer.

 

Description of Services or Goods & Service Codes

Provide a clear and itemized description of the services or goods being billed. Include relevant details like hours worked, rates, quantities, and unit prices. If you are billing under multiple service codes, the amount tied to each service code should be clearly indicated.

 

Total Amount Due

The total amount owed for the services or goods billed on that specific invoice. Clearly state the total due in large, bold text. Ensure if you are billing under multiple service codes that there is a total by service code.

 

Including all necessary information and payment details on a professionally formatted invoice allows FMS Pay to more efficiently process your invoice(s).

Still have questions? Be sure to attend our monthly service provider info sessions! connect@fmspay.com